Microsoft Word Tips And Tricks 2018 - Magical Tricks to Master MS Word

Here are the '20 Microsoft Word tips and tricks 2018' that will help you get things done faster and more efficiently than ever before and turn you into a master of Microsoft Word. There are so much more MS Word can do than just type up papers and reports. From changing the orientation of individual pages, to embedding fonts, there’s plenty you can do to tailor your documents to your exact needs. You’ve probably been using Microsoft Word to write documents for years, however, to help you uncover some of the lesser-known tricks the MS Word is capable of I present the 20 MS Word tips and tricks 2018:


Microsoft Word Tips And Tricks 2018 - Magical Tricks to Master MS Word

Microsoft Word Tips And Tricks 2018 - Magical Tricks to Master MS Word

#1. Tell me what you want to do (Alt + Q)

Did you notice “Tell me what you want to do” field above the ribbon toolbar? You are probably ignoring it so far, aren’t you? But this is a tool just for beginners. Type a few words to quickly navigate through MS Word’s labyrinthine menus.

You can press Alt+Q to jump into the field quickly.

#2. Remove Unwanted Formatting All At Once (Ctrl + Space)

Strange formatting appears when you try to turn a document from an external source. It may be tedious trying to fix one thing at a time. Thus quick and best way is to press Ctrl + Space on the keyboard or click on Clear All Formatting button (Eraser on A button on Home tab) to remove formatting from highlighted text and start fresh with your own style.

#3. Jump to your previous location (Shift + F5)

For those particularly long documents, it’s often handy to be able to jump back to the cursor’s previous position, particularly after closing and reopening something. To switch to where the cursor was the last time you saved a document, use the Shift+F5 shortcut.

It's useful both while editing (for instance, having copied something, to return to where you were typing previously in order to paste); and when you open a document, in order to return to where you edited it last.

When editing, Shift+F5 goes back to up to three editing points, and when you press it a fourth time, it returns to where you started. When you open a document, it only “remembers” the last editing point.

#4. Quickly insert links into a document. (Ctrl + K)

Similar to the cut/copy/paste commands, learning the keyboard shortcut for adding web links to a document (Ctrl + K) will save lots of time and quickly become one of the sharpest tools in your kit.

Simply select some text or object, press Ctrl+K, type link, and press Enter. Simple, eh?

#5. Select a sentence quickly (Ctrl+Click)

Many develop a habit of employing the tedious drag and highlight method whenever you need to select something. Need a sentence? Simply hold the Ctrl key and click anywhere inside a sentence to select it!

#6. Double-click to hide white space

If you’re viewing a document in the print layout (as if it’s actually on a page), then you can quickly hide the superfluous white space by hovering the mouse cursor over the gap between the page and toolbar, then double-clicking. Double-click again to bring it back.

#7. Distraction Free Wordspace

Writers want peace, don't you? If you want to have more space in your workbook removing all the visual clutter of Microsoft Word, you can use a quick shortcut to hide the Ribbon menu. Press CTRL + F1 to toggle the Ribbon.

#8. Increase your productivity with Outline View

Go to View > Views on the Ribbon.

Outline View helps you fine-tune the organization of complex documents by reordering text blocks and nine levels of headings.

Outline View brings up a special toolbar with controls for promoting or demoting selected text. Use the controls to hide or display selected text.

  • Get to a specific point in a long document:- Switch to Outline View and jump to a specific heading level.
  • Draft quickly:- Plan out the main sections on Outline View and then switch to the other layouts to write the body.
  • Reorganize a report by moving huge blocks of text:- Drag and drop a heading to move not only that heading but all the sub-levels under it and the body text. Use the upward-downward arrows to work them.
  • Quickly format headings:- Use Headlines 1, 2, and 3 instead of changing the size and using uppercase.

#9. Double-click and Type - A Quick Brainstorming Tool

In the Print Layout view or in Web Layout view, double-click anywhere and begin typing. You don’t need to bother with positioning a cursor if you don’t want to.

This is the closest Microsoft Word comes to freestyle writing. Click and Type has existed since Word 2002.

#10. Hold 24 Items in the Clipboard

Unlike the Windows clipboard, Word’s own version can hold 24 items. In the Home tab, click the little drop-down arrow next to Clipboard to reveal the panel on the left. For the shortcut, press Ctrl+C twice to open the Clipboard Panel. This holding capacity enables you to cut and copy multiple elements and move them anywhere within the document.

#11. Vertical Selection - select rectangular blocks of text

You can also select rectangular blocks of text in a Word document, similar to the marquee tool in Photoshop, and apply formats to the selected area. Hold down the ALT key and drag your mouse to select any rectangular area.

#12. Quickly Change the CASE

Select some text in Word and press Shift+F3 to quickly change the case of the selection. It toggles between UPPERCASE, lowercase, and CamelCase (first letter in capital) and should come handy if you’ve accidentally left the CAPS LOCK key on while typing or imported data from some external sources.

#13. Move Text without Copy-Paste

To move text you use the Cut-Paste (Ctrl-x Ctrl-v) route, isn't it? This is probably the most popular method to move text from one location to another within a Word document but there’s an alternate way as well. Highlight any block of text, press F2 and then place the cursor at the spot where you wish to move that text. Press Enter and the selection will be moved.

#14. Insert Placeholder Text Or Filler

There’s a Lorem Ipsum generator built inside Word to help you insert filler text anywhere inside the document. Type =rand(p,l) and press Enter to insert ‘p’ number of paragraphs each having ‘l’ lines. For instance, =rand(3,6) will generate 3 dummy paragraphs with 6 lines each.

The other option is =lorem(p,l) that fills your Word document with pseudo-Latin text commonly used in web design projects.

#15. Employ AutoCorrect And Save Your Precious Keystrokes

Your computer’s a powerful beast, so put it to work and save yourself precious keystrokes by having certain phrases or even whole sentences or paragraphs ready to be inserted anytime, anywhere. You can create auto-correct entries and define a shortcut so that you can insert it whenever you require.

#16. Keep Certain Docs Readily Available

Why not tailor your “Recent Docs” list to show the ones that you need most often? That means less time searching for file names you can’t quite remember and more time actually in the document you need to utilize. Did you ever try clicking that pin icon in the Recent Documents list?

#17. Embed Fonts in Documents

If you want to share a Word document with a friend or colleague for editing, you want them to see the document exactly as you created it. But this does not always happen. One major element to that might be the font. If your friend or colleague doesn’t have that font installed on their computer, they won’t see it.

And that’s where embedding fonts come in. To embed a font in a Word document, enable Embed fonts in this file check box in Save tab of Word Options.

#18. Use the Built-In Thesaurus

There’s a built-in thesaurus on Microsoft Word. If you’re looking for a synonym or antonym, highlight the word and press Shift+F7 to view a variety of synonyms.

#19. Show/Hide Non-printing Characters

When you type spaces and hit the enter button, you don’t see all that much but that doesn’t mean there isn’t anything there. There are actually symbols and characters all over your Microsoft Word document and you may not even know it. If you want to see all of them, turn on the Show/Hide button on the Home ribbon under Paragraph group.

#20. Use the Spike to copy and paste

Spike pasting is actually a lot of fun. Here’s the premise. You cut various words from a document and then you can paste them all together. To use it, use CTRL+F3 to copy. You can do this as many times as you like. When you paste, as usual, it’ll paste everything that you copied using the CTRL+F3 command. This can be useful for collecting snippets of a document and putting them together.

With these tricks and a little practice, you’ll be able to create amazing documents that’ll look professional and clean. In a word place where just knowing how to use Word isn’t enough anymore, these tips can give you a slight edge that’ll make you stand out!

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